how to apply for extenuating circumstances ucl how to apply for extenuating circumstances ucl

endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Then youll know where you are and how best to proceed with the assignments involved. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. %%EOF You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Read the Extenuating Circumstances regulations before completing this form.2. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Work will not be accepted by email. HA UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Our job is to make sure you feel supported every day. %PDF-1.6 % The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. However, you have the right to appeal your results via theAcademic Appeals Procedure. HPpuVru0 This would bring us to equal standing with UCL clubs and societies. Yes, as long as they fall within the same 14-day period. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Source: Shutterstock. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Help us make this site better by telling us what you think about this page, University of East London If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Volunteering Awards Ceremony 2021: Your Definitive Guide! United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You can self-certify for ECs within certain conditions. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. You can only request deferrals 2 weeks in advance of the event. EMC Luckily, extenuating circumstances are there to support you during these situations. London, E16 2RD *'"&0M" f? Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. You can find a guide to submitting your claim on Portico on the UCL website. Some other situations beyond your control typically arent considered viable extenuating circumstances. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. It is a charity with over 48,000 members. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Not submit your assessment at the usual time, but have an opportunity . endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Lead your club, society and the whole Students' Union Nominate Now . These are referred to as extenuating circumstances. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You must submit your late evidence no more than four weeks after submitting your EC application. Third-year student, Iris, recently received an emergency grant, hear what the process was like . You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Make sure you submit your application in plenty of time to reduce added stress. Source: Kyle Loftus/Unslash. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Police/crime report (a crime number on its own isnotacceptable). This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. You can find the Extenuating Circumstances form here. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. ECs are designed for emergencies. If you do not submit the requested evidence, your claim will normally be rejected. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Your evidence will need to cover the full period for which you are requesting mitigation. . EMC Cha c sn phm trong gi hng. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. HPpuVru0 Your evidence will need to cover the full period for which you are requesting mitigation. For either route, it makes sense to get in touch as soon as possible. All IOE EC requests are considered by the IOE EC panel. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. You can find further details in UCL's Self-Certification Policy. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. You should be informed of the mitigation decision within one week of the EC Panelmeeting. Examination stress is a common experience and not usually considered an extenuating circumstance. 419 0 obj <> endobj We are committed to providing extensions to these important partners in the application process as well should the need arise. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. University Way You can submit a self-certified EC to cover any assessments (including exams) falling within that period. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Together,wecanmake the world around usbetter, on campus and beyond. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. wide range of UCL support services are available for you, too. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. You may wish to start by speaking with your personal tutor. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. You must submit your late evidence no more than four weeks after submitting your EC application. /Tx BMC If you self-certify then you should hear 1-2 working days. If your evidence isnt written in English, you must provide a notarised translation. However, you have the right to appeal your results via the. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If you are still unable to meet the deadline you must submit a conventional EC. We are improving our three campuses for people to study, work and live. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Coursework and project submissions dates are all available on the Moodle pages for each module. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Non-IOE students should refer to their own faculties for EC advice. /Tx BMC However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. If you had previous extensions for the same assessment, state the most recent deadline. Students will not be entitled to their SoRA adjustment again on top of an EC extension. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Sport is for everyone, and well help you find your level. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). This year, students will be allowed to self-certify (apply without formal proof) for an EC . You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). how to apply for extenuating circumstances ucl. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream You should receive a response withinone week of submitting the request for review. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. But life isnt always easy. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. This step-by-step guide will clarify how to do that. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. All coursework, projects and dissertations must be submitted. All Extenuating Circumstances claims must now be submitted on Portico. This is synonymous with "mitigating," or "exceptional" circumstances. You can still submit an EC as long as its before your formal results are published at the exam board. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h 0 Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. UCLs Grounds for ECs explain what will normally be considered. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream This step-by-step guide will clarify how to do that. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. What falls under extenuating circumstances? You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). You will need to provide the additional evidence within four weeks of being contacted. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. All discussions will be treated confidentially. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If you submit your essays online, chances are your extenuating circumstances form will also be online. Here are three students sharing their experiences of applying for financial support from us. /Tx BMC If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. SeeSection 2.7: Self-Certification. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. 'Extenuating Circumstances' are events that are . You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Your evidence will need to cover the full period for which you are requesting mitigation. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Make sure that you know what you need to submit and the deadline for submitting claims. /Tx BMC After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Our events are designed to help you meet people, try new things and have fun. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. '!g^ EMC We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. EMC UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. dissertations refer to the dissertation handbook for specific guidance). Etymology Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. If your ECs are submitted late, your evidence should help to explain the delay. Q!GQe#8! All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Family emergency while studying abroad? The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. We should, in these circumstances, be able to get back to you within 10 days. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. For your application to be approved, youll need to provide evidence of your circumstances. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. /Tx BMC After youve applied, youll need to wait for the decision. It is your responsibility to ensure that the work is submitted on time. You will usually find this in your Handbook, or ask yourDepartmentalTutor. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) SeeSection 1.5: Providing Supporting Evidence. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. /Tx BMC There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. We've made the process as easy as possible for you - but don't just take our word for it. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place.